The VA Mum
Being a mum is a full-time role in itself.
Balancing that responsibility alongside running a business or working as a virtual assistant adds another layer entirely. It requires flexibility, patience, and a level of multitasking that often goes unseen.
For many mums working remotely, the working day isn’t neatly divided into clear blocks of time. It’s a blend of work, family, interruptions, and constant adaptation — and that’s completely normal.
This article shares practical, realistic tips to help make working as a virtual assistant while raising children feel more manageable, without aiming for perfection.
Accept That Balance Will Look Different Every Day
There’s no single “right” way to balance work and family life.
Some days will feel smooth and productive. Others will feel messy and unpredictable. Accepting this reality removes unnecessary pressure and helps you respond with flexibility rather than frustration.
Balance isn’t about control — it’s about adjustment.
Create a Loose Daily Structure
Having a schedule doesn’t mean sticking to it perfectly.
A loose structure helps you stay focused and gives children a sense of predictability. Knowing roughly when work happens and when family time is planned can reduce interruptions and uncertainty.
When creating a schedule:
Keep it realistic
Allow flexibility
Focus on priorities, not perfection
A supportive structure works with family life, not against it.
Communicate Clearly With Your Children
Children respond better when they understand what’s happening.
Depending on their age, explaining when you need quiet time and when you’ll be available helps manage expectations. Turning this into a game or reward system can make it easier for everyone.
Clear communication builds cooperation — even with younger children.
Consider Extra Support Where Possible
Support doesn’t have to be all-or-nothing.
This might look like:
A babysitter for a few focused hours
Sharing childcare with another working parent
Leaning on family support when available
Even small pockets of uninterrupted time can make a significant difference.
Work Alongside Your Children When You Can
Children are naturally curious and often feel more settled when they’re close by.
If possible, allowing them to play quietly in the same space can reduce interruptions. Providing activities they enjoy — and that don’t involve noise — helps create a calmer environment.
This approach often works better than trying to work in isolation.
Plan Intentional Playtime
Children value attention.
Scheduling playtime alongside work time helps them understand that both are important. When playtime arrives, being fully present reinforces boundaries and reduces interruptions later.
Clear transitions between work and family time help everyone adjust.
Let Go of Guilt When Things Don’t Go to Plan
Some days won’t unfold as expected — and that’s okay.
If tasks spill into the evening or move to the next day, it doesn’t mean you’ve failed. Flexibility is one of the biggest advantages of working remotely.
Progress matters more than perfection.
Prepare Ahead to Reduce Stress
Organisation behind the scenes makes a noticeable difference.
Preparing snacks, meals, and activities in advance reduces last-minute distractions and allows you to stay focused during work periods.
Simple preparation supports smoother days.
Be Present During Family Time
When it’s time to step away from work, do so intentionally.
Leaving your phone on your desk and being present with your children reinforces boundaries and strengthens connection. Work will still be there — but moments with family pass quickly.
Presence matters.
Lean on Your Partner or Support Network
Working as a virtual assistant isn’t something you have to manage alone.
Sharing schedules and plans with your partner or support network helps them understand when support is needed and how they can help.
Communication makes shared responsibility easier.
Acknowledge and Celebrate Small Wins
Wins don’t have to be big to matter.
Finishing a task, managing a calm day, or enjoying quality family time all count. Recognising progress builds confidence and reminds you that what you’re doing matters.
Final Thoughts
Working as a virtual assistant while raising children isn’t always easy — but it is achievable.
With flexibility, communication, and realistic expectations, it’s possible to build a working life that supports both your business and your family.
You don’t need to do everything perfectly. You just need systems that work for you.
If you’re a business owner considering working with a virtual assistant, understanding the realities of flexible, remote working can help you build more supportive and effective working relationships.
Our virtual assistant services focus on professional, structured support that adapts to real life.